Late spring is the ideal time to shine a light on your student’s exceptional academic, athletic, and artistic achievements. Recognizing those achievements at an awards banquet not only provides student recognition but creates motivation for your students to keep up the excellent work for the next school year. If this is your first year planning and finding an awards banquet hall, fear not, we have created a ten steps guide to help you plan.
1. Establish your budget. Your budget will help determine where you can hold your awards banquet, the menu, décor, type of awards, and invitations. If you plan ahead, you can consider approaching local businesses to help sponsor your event; in return, you can mention them in your awards program.
2. Determine the date of your awards banquet. Make sure your dinner or lunch doesn’t conflict with school or athletic commitments. Consult with your school’s various committees, to avoid overlapping dates.
3. Choose an awards banquet venue. First on your list should be your awards banquet venue. If your school gymnasium or cafeteria is the location of choice, parking should not be an issue. If you choose an offsite location, make sure the venue can meet the parking needs of your students and their families. If you have your heart set on a specific venue, call early to reserve your date. Most banquet venues book well in advance; you will want to call as early as possible to reserve your date.
4. Choose a menu. Your budget ultimately determines your menu, and how formal or casual the awards banquet will be. Banquet venues often have multiple catering services you can use. If your banquet is held onsite at your school, you will probably need to hire a catering service. Regardless of the venue location, don’t forget to include a vegan option for those who do not eat meat.
5. Send out invitations. This vital detail will include RSVPs and will help you gauge how many students and guests will be attending. Knowing the number of guests determines how many tables, dinners, and possibly awards you need to order. Invitations are invaluable and can be as casual or formal as budget allows.
6. Seating arrangement. Create a visual seating arrangement, assigning students with their parents or guest, and staff to tables can help you stay organized. A seating assignment can also avoid chaos, including students wanting to sit near their friends.
7. Planning the program. The awards banquet program is a simple outline with the sole purpose of creating an organized timeline for your planning committee. It can also serve as a formal printed program. Printed programs are great keepsakes of the evening. A few essential details to consider are mentioning keynote speakers, presenters, the order of the awards, sponsor ads, and possibly how long each presentation will be. Including a program also allows the guest to break away if necessary, without missing their loved one’s award acceptance.
8. Ordering your awards. The type of award you present can vary greatly depending on your budget. Awards can range from traditional trophies and ribbons to medallions, certificates, pins, gift cards, electronics, and more. Be sure to order awards at least a month in advance–especially if you are ordering custom awards.
9. Plan and order decorations. An often-overlooked detail is the décor. Most award banquet venues only provide the landscape, think tables and chairs. Decorations, such as table covers, table skirts, and centerpieces are probably your responsibility, ask the venue if these are included or if you need to arrange for these. You might want to consider a photo station with a logo backdrop, dramatic balloon arches or other creative decor.
10. Create an awards banquet schedule. Give yourself and assistants time to decorate, test the sound system, arrange tables, speak with the caterers and wait staff, arrange awards in order of presentation, and other last-minute details that are sure to arise.
Need help finding your awards banquet hall in Lafayette Louisiana? Consider calling Le Pavillon and allow Hannah and her team to take the stress of finding a venue and planning your awards banquet.
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Are you celebrating New Year’s Eve with a party this year? We curated a few festive ideas to help decorate your party venue in Lafayette Louisiana. Whether you are hosting an elegant soiree or a casual get together, your event can benefit from one or more of the glitzy ideas below.
The following are excellent suggestions for color combos that create real impact regardless of a dark or light theme:
When you are planning a New Year’s Eve Event that requires a large elegantly-appointed private event space in Lafayette Louisiana, consider Le Pavillon at Parc Lafayette.
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With last year’s bohemian minimalist influence on its way out you’ll notice a stark difference in brides-wear this fall. Think beach bride turns more fairy nymph, and Louis XIV meets ‘70s disco minimalist. Look for statement pieces that catch the eye with a dash of color strutting reception venues in lafayette this fall. .
Perhaps it’s lingering majestic inspiration from The Duchesses of Sussex and York, or a reverse reaction to the increasingly casual take on street style, but this is the year of exaggerated swelled sleeves, high ruffled necklines, and confection bottoms. Envision Victoria Era inspiration all around.
Necklines are high this fall, using a range of texture and finery. Silk and satin ruffles, lace and tulle, to feathers and fur. Necklines and sleeves have taken a dramatic turn. The return of sleeves is not for modesty or warmth, in stark contrast they are a statement. Giving new life to the description big, bold and beautiful. Sheer sleeves create a longer line while showing skin and far from traditional, they are ruffled or swelling at the wrist and are often detachable.
Capes too are making a comeback. Sheer or ruffled, embroidered or embellished, long or short, these fresh and innovative designs are quite stunning as an entrance and exit accessory or to provide an element of cover to exposed skin or minimalist style. A classic chic style we are please has found its way to the scene.
Bohemian Replacement – Tulle layered skirts, feather accessories and wide-brimmed hats don the bohemian replacement – the fairy nymph. More structured than its predecessor, this effortless and polished look is rather reminiscent of the modest middle-class Victorian Era than regal. It’s an ode to the past, a visit to traditional sensibility.
Top hats wrapped in tulle or wrapped in a veil and cocktail headwear finish our list of fall wedding attire. Many of the fabrics and finery listed above are incorporated into wedding venue décor as well. Adding feathers of varying size and tulle to floral arrangements and arches for photographs, while the top hats and exaggerated headwear are playing double duty as cake table adornments.
If planning nuptials is in your future, consider touring Le Pavillon at Parc Lafayette, the premier wedding and reception venues in Lafayette Louisiana. With grand French architecture and a traditional colonnade, it’s sure to impart a lasting impression for your fall wedding. Their team of wedding professionals will take the stress of planning the momentous event of your plate. Le Pavillon boasts a team of hand-picked preferred vendors that can execute a simple casual affair or a full-blown all-star experience depending on your needs. No detail is overlooked when partnering with our wedding team, call (337) 371-1076 for more information or visit our website for additional information on our reception venue.
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Are you tasked with organizing an annual holiday work party? It can be a lot of fun if approached the right way. As with any event, the focus should revolve around the attendees. The party venue should also reflect your guest. If the guests have a great time, your event planning will be remembered as a success, even when some details were accidentally overlooked. The great news about planning a holiday party is that everyone wants to enjoy it, so your job is essential to keep the energy going.
Some of the best ideas for work parties are the ones that encourage attendees to laugh and smile. A successful party need not cost a fortune, but you do need a budget, so start there. Once your budget is established, ask your co-workers to participate in generating creative ideas. Below are a few ideas to get your creativity flowing.
Guess Who’s Santa
Simple, yet fun, and guaranteed to garner laughs. Enlist a co-worker to dress up as Santa. After your guest have arrived invite Santa into the room to deliver gifts and introduce him or her to the crowd. During Santa’s introduction, ask your guest to raise their hand if they know who it is. Offer a present to the first to recognize Santa.
If your budget doesn’t allow for gifts for everyone, consider door prizes. Crowd favorites are paid day off or gift certificates to local restaurants and coffee houses. For additional fun, offer prizes for guessing the number of candy canes or Hershey’s Kisses in a vase.
Christmas Around the World
Spice things up, consider an international Christmas menu. Traditionally, Mexican, Asian and Italian make this list, but don’t overlook unusually ideas such as Polish, Finnish, or Tai cuisine. For additional international flair, consider decor and traditions from each country.
Holidays are a time of giving. While everyone is the spirit, many companies include charitable giving to their holiday celebration. The company holiday party is a great opportunity to recognize those involved in charity work within the company. If your company is so inclined, consider collecting presents for the less fortunate in the community, or consider sponsoring a family for the holidays. You could supply a list of the sponsored family’s needs and allow volunteers to purchase items on their wish list.
If budget permits, hire a local entertainer to liven up the evening. Bands, comedians or local radio or tv personality can bring the event to the next level. Do limit the time your entertainment will be the focus. Remember that the idea is to have a company social where employees have an opportunity to visit.
White Elephant Gag Gifts
People find it easier to purchase funny gifts than traditional presents, especially when working with a range of personalities. More popular ideas for this type of gifting include prizes for the worst gift under $10 or $20. Be sure to establish gag gift rules to keep it clean and HR friendly.
If your holiday party planning requires a corporate event venue in Lafayette, la, consider Le Pavillon at Parc Lafayette. This beautiful venue has ambiance and hand-picked caters that relish in exceeding your expectations.
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Every bride imagines perfect 75-degree weather for her outdoor wedding, not too sunny with a few clouds for pictures. But what happens when it doesn’t work out that way? Planning is everything, and it is in your best interest to prepare for whatever Mother Nature throws your way. While some things can’t be controlled, having a contingency plan in place can help with the disappointment and likely frazzled feelings that are sure to arise.
Always speak with your potential venue about back up plans. Before booking your dream venue, ask about contingency plans should the weather decide not to cooperate. Will they have an indoor space available, or can they provide tents or a temporary structure? While you are probably looking at their space for the outdoor features, you’ll want to understand what will happen should the weather not participate. If what you see is what you get from the outdoor venue, you might be able to secure tents and platforms from a wedding rental vendor. If the contingency options are not satisfactory, you may want to forego the dream outdoor wedding venue for a more flexible venue.
A week or two before your wedding is not the time to start your contingency planning for foul weather. If an outdoor wedding is your dream, start the backup plans while planning the perfect wedding. Don’t allow your contingency plan to leave you feeling like the day wasn’t perfect due to lack of preparation. All wedding plans take time to put together, your contingency plan is not an exception.
Put it on paper.
So that your backup plans don’t feel like backup plans, have it in writing that way all involved can help to execute them without undue stress. Provide a step-by-step action plan should need for execution arise. From where the food and beverages will be stationed to where the floral arrangement will look best now that your wide-open space has been reduced. Anything that you planned for the dream day should be taken into account for the contingency.
While rain is the typical culprit, it is not the only trick mother nature has up her sleeve. Prepare for all weather aberrations. Extreme heat and unseasonably cool weather are also typical weather concerns. Do you need to secure fans or heaters? Can these be rented from your venue or do they need to be outsourced? Are there electrical outlets for these accessories or will you need to bring in a generator and commercial extension cords? These questions and more are the sort of details that need to go into contingency planning.
Keep your guest in the loop.
Every outdoor wedding is subject to weather events, if your heart is set on one be sure to keep your guest in the loop by including a rain card in the invitation and on your website. Remind them your intent is to hold an outdoor wedding and what you believe the temperature range will be. For your out of town quest, remind them to dress appropriately and to pack additional items for slightly cooler or warmer weather. The more you can share with your guests the happier and more comfortable they will be.
The contingency space.
Mirror the intent and feel of your dream outdoor wedding venue in Lafayette, La while planning the backup. Include the dance floor, seating, photography area etc. Doing so initially will help you avoid disappointments in design if you are incorporating the details for your dream space.
One often overlooked consideration is event insurance. On the off chance a natural disaster occurs, event insurance can help protect your financial investment. Event insurance coverage varies by carrier, so call your insurance agent to understand better how it can protect you.
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Planning a summer outdoor wedding? You are probably searching for exceptional ideas to make your big day unforgettable? Well, we are here to help. Below are our curated favorites for your perusing pleasure! From seasonal flowers to refreshing reception drinks, these ideas are sure to get your creative juices flowing to pull off a cool summer wedding and reception.
First in line when it comes to planning an outdoor summer wedding is keep your guests’ comfort in mind, remembering that they will be dealing with extra-high temps and UV rays. Creative cocktails – such as champagne popsicles, sangria stations, and coconut margaritas – can help guests battle the heat and will satisfy their thirst. You can also exchange the conventional wedding cake for gelato, tiramisu, or tres leche to give guests a cool sweet treat at the reception.
1 bottle Champagne
1/4 -1/2 cup of agave syrup (sweeten to taste)
fresh mint or lemon basil
OPTIONAL – simple syrup to sweeten
Choose your popsicle molds. Pour champagne into a measuring cup or small pitcher, allow the bubbles to settle. If you want sweeter popsicles, add in simple syrup to taste.
Place a few berries & mint or lemon basil into the molds.
Fill the molds with the Champagne, leaving about a 1/4 inch at the top of the mold for expansion, so they don’t spill over.
Freeze a minimum of 3 hours or until frozen.
Remove from the freezer a couple of minutes before serving so they release easily from their molds.
Cream of coconut and water, the kick comes from tequila blanco (silver tequila) and triple sec, while its tang comes from freshly squeezed lime. You can use toasted coconut, a slice of lime or both to top it off.
1 (15-ounce) can of Coco Lopez Cream of Coconut
1 cup of tequila
1/2 cup lime juice
1/4 cup Triple Sec
1/2 cup toasted coconut
1 cup ice
Combine Cream of Coconut – tequila – ice – lime juice – Triple Sec and 1 tablespoon of toasted coconut in the blender. Blend until smooth.
Place additional toasted coconut on a small saucer. Rub a lime around rims of glasses and then press rims into the saucer of coconut.
Pour coconut margarita mixture into the glasses.
Sangria is made with fresh fruit, red wine and brandy, this classic red sangria recipe will be spot on and is easy to make. Recipe yields 1 pitcher; enough to fill six glasses.
1 bottle of affordable Garnache, Pinot Noir or other low-tannin fruity red wine, chilled
1 large orange
1 cup of thinly sliced seasonal fruit (such as apple or pear, peaches or nectarines, pineapple, consider a combination of fruit)
1 lemon, sliced into thin rounds
½ cup brandy
1 or 2 tablespoons maple syrup to taste
Ice, for serving
To prepare sliced oranges. Squeeze the juice of half of the orange into a pitcher, then thinly slice the remaining half to place into the pitcher.
Add the sliced fruit and lemon. Add the brandy and 1 tablespoon of the maple syrup. Pour the wine into the pitcher and stir. Taste for sweetness, add an additional tablespoon of syrup if not to your liking.
You may serve immediately or allow to marinate for 2 to 8 hours for a more fruity flavor. Serve over ice in wine glasses.
Note: Maple syrup may be substituted with sugar (brown or white) or simple syrup instead. For a lighter bubbly sangria add club soda to the pitcher before serving.
For UV protection
Consider chic straw hats as favors for your attendees, which can also double as escort cards! And what southern wedding couldn’t benefit from parasols or fans during an afternoon nuptials.
Now that you’ve covered the basics, it’s time to move onto the fun stuff, summer wedding decor. Get creative while you are at it! Create a monogram to hang from a tree or placed on a wall as a backdrop for photos of your guest. If your wedding reception is pool or fountain-side floating floral arrangements. greenery, colorful blooms, string lighting, candles and a chandelier hanging overheard make for a glamorous summer wedding that’ll capture guests’ attention.
When it comes to summer wedding floral arrangements, we love the idea of clear glass vase lined with sliced or whole fruit and or berries as centerpieces. Also, lighted branches, twilight trees, lighted lanterns, potted ferns, small potted trees, and shrubs add exceptional ambiance to an outdoor wedding (think butterfly trees, magnolia trees, hydrangeas along with potted plants that can be reused at home after the wedding). The options are truly endless.
If you are planning summer nuptials and looking for elegant outdoor wedding venues in Lafayette, La that boast outdoor wedding setting, consider Le Pavillon at Parc Lafayette. Hannah and her team will delight in helping you execute your dream wedding. If planning your wedding is turning into too daunting a task, Hannah and her dream team excel at taking over the details.
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The arches of Parc Lafayette have been the destination of choice for many of life’s special moments for those in Acadiana. “I love you”, “Will you marry me”?, and “I do” are some of the most recognizable of the statements declared at the arches. The arches have also been home to many summer afternoons for kids playing in the fountains, as a backdrop for engagement and prom photos, and as a place to relax after school or work.
As an extension of the Le Pavillon reception venue, the arches may be reserved for special occasions to create your own special traditions. The most popular use of the arches is to have an outdoor ceremony followed by an indoor reception inside the Le Pavillon building. A smaller indoor ballroom is a great option to have on standby in the event the weather does not permit an outdoor ceremony.
Most weddings and larger events take place in the Grand Ballroom, with a capacity of 500 seated/1,000 standing. Our Lafayette and Acadiana ballrooms, each with a seating capacity for 100 people or a standing capacity of 200 people, are an ideal setting for any small to medium gatherings. You may also reserve the entire 20,000 square foot building which can seat 1,000 guests or just over 1700 standing.
Conveniently located in Parc Lafayette, Le Pavillon is next door to the Hilton Home 2 Suites, and near many stores and eateries. Featuring grand french architecture, three exquisite event spaces, and elegant decor, Le Pavillon is sure to exceed all of your expectations.
If you would like to have your special event, business meeting, or wedding, at Lafayette’s premier private event center, please contact Hannah Trahan at 337-371-1076 or email her at email@example.com!
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Gifts for Second Marriages - Le Pavillon - Private Event Venue.
Second marriages are not as uncommon as they were 50 years ago. Couples engaging in a second marriage occur with some regularity today. These marriages often involve couples over 55 years-of-age. Regardless of the number of weddings the bride and groom have between them, there is something they all have in common, that commonality is receiving gifts.
Occasionally the gifts that they receive are toted to wedding venues with some trepidation, especially if you have not taken the time to consider what an appropriate celebration of nuptials would be for those with established households. Today, you can carry your package to the gift table with particular pride because you have considered the following.
Chances are there will not be a gift registry after a first marriage or for couples in their twilight years. Without a gift registry to guide you, you may have to proceed somewhat creatively to give a meaningful gift that is useful to the couples’ new life.
Choosing a themed gift for a special experience, stage of family life or residence is an excellent place to start. Experience gifts are gifts that encourage the couple to do something or go somewhere that will be a unique adventure together or possibly with their grown children and grandchildren.
Examples of experience gifts are:
Dance lessons at a local studio that caters to those desiring to learn the moves to culturally specific dances. Samba, hula, and belly dance classes are common offerings at many dance studios. Consider pairing the lessons with a celebratory meal at a restaurant that serves food typical to the geographic area where the dance originated.
Season Memberships for local cultural events: local theatre troupes, the symphony or city orchestra, and museums all sell season passes or membership levels that come with tickets to performances and sometimes special events.
Donations to charitable organizations that are dear to the couples’ hearts or whose board of directions or committees they serve on provide the experience of solidifying their commitment to service and community life.
If a local non-profit has a signature event, consider purchasing a table in the couple’s name so they can enjoy a “red carpet” special event after their lives have merged.
Examples of family life gifts that are children and grandchildren friendly would include:
Tickets to a nearby zoo or aquarium. Children of all ages can enjoy a day spent learning about animals and fish in a relaxed setting. In Acadiana, passes to exhibits at Acadian Village or Avery Island would give the whole family a cultural experience indicative of the area.
A Movie Night Basket loaded with DVDs, popcorn, boxes of candy, a couple of pillows and a soft throw can go a long way when it comes to creating beautiful memories for a merged family.
Since many couples maintain two households even after marriage, examples of residence-oriented gifts would include anything duplicated for the homes of the couple:
Identical framed photographs or pieces of artwork.
Barbeque grilling tool, rubs, and sauces for outside fun and dining are a very practical choice. A red checkered lined picnic basket would be a great place to store the grilling goods.
Monogrammed towels are always a classic choice for any living situation.
Whatever you choose to gift the couple, even gift cards or certificates, put it in a package that is exquisitely wrapped. The beauty of the wrapping can be a gift in itself and punctuate the moment of unwrapping.
Need help planning a second wedding and reception? Le Pavillon at Parc Lafayette’s team of experienced wedding professionals can help with even the smallest details, call to schedule a private tour of our wedding and reception venues in Lafayette, La (337) 371-1076.
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Breaking Routines - Le Pavillon's Private Event Venue.
Routines can be wonderful. Routines can be limiting. Routines provide a constant in our life in a busy, busy world that seems to change with every second. Some routines should never be broken. Things that promote good health should be routinely done. Brushing your teeth, washing your face, taking a walk, and commuting to work are all routine things that need to be done every day. Psychological experts say breaking your routine gives your brain a jolt and keeps it open to new things. Altering the way you do things, even routine things is a wonderful technique to keep your brain engaged and healthy.
Alter the way you routinely do things by approaching them differently. Doing something as simple as brushing your bottom teeth first, when you are accustomed to starting with your top teeth, is an example of a slight alternative that gives your mind a little jolt.
Breaking up our routines can apply to things and events that are out of the ordinary and don’t happen every day. Special events and occasions call for a venue, the place where the event will take place.
Do you routinely set up special occasion events at the same meeting venue because it is where you have always gone? Break that habit and explore a new location for your next business meeting, wedding reception, awards dinner, employee training, or cocktail party.
Traditionally holding events in the same auditorium, restaurant, or meeting space can become stale for attendees. Shake things up and explore a new location that can accommodate with exquisite surroundings and staff.
When looking at an event venue there are routine things you will need to consider. Some things to include when scoping out a venue include the size of the facility, interior décor, and adequate parking. Surroundings that can accommodate a wide range of tastes and interests, a location easily accessible to the interstate, airport, and lodging for the out-of-towners and experienced event planners on staff are more amenities to include in your search.
Le Pavilion is a whole new world steeped in the tradition of Southern hospitality, old-world opulence, and experienced contractors who value a job well done. Your wedding venue, business meeting location, or special event gathering will be anything but routine when you allow the experience to occur in this Lafayette Parc Centre location.
Three event rooms can be configured and decorated to add to the delight of your guests. Attendees will be treated to a venue with French architectural lines, lush foliage, and antique décor. Aiding in your special event are florists, a host of restaurants and caterers, and photographers who respond to the direction of your event planner.
The variety of qualified event contractors, the configuration of space, and expert event planners will make, even a routine event, something out-of-the-ordinary. Are you ready for a change?
Break your routine and explore the location, atmosphere, and value of having your private event hosted at Le Pavillon and arrange a tour of the grounds, please call 337-371-1076.
Le Pavillon's private event venue hours are Monday-Friday from 8 a.m. until 5 p.m. Saturday and Sunday are by appointment.
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For many brides and grooms, wedding planning starts immediately after a couple becomes engaged. Booking the right venue for the wedding ceremony and reception can be one of the most significant decisions to make in the wedding planning process. In fact, booking the reception venue is often the first step of the process. Let our team at Le Pavillon handle some of the stress of planning the big day with as much or as little involvement as you prefer.
As brides and grooms embark on the search for the perfect venue, the perfect dress, or the perfect food, stress may increase as do the details, options, and decisions to be made by the couple.
Flowers, colors, candles, centerpieces, photos, finishes, fabrics, and coordinating all of these things can be downright overwhelming. At Le Pavillon, we are in the business of paying attention to the details.
As part of every package offered by Le Pavillon, clients may use the design of the venue, which remains decorated, year-round, with elegant antiques, crystal chandeliers, fine art, and beautiful touches.
We also have themed decor and props available for seasonal events, including by not limited to, over-sized oyster servers, incredibly large masks and props for Mardi Gras, Christmas trees with decor, horse with carriage for exits, and custom light signatures and shows.
Conveniently located in Parc Lafayette, Le Pavillon is next door to the Hilton Home 2 Suites, and near many stores and eateries. Featuring grand french architecture, three exquisite event spaces, and elegant decor, Le Pavillon is sure to exceed all of your expectations.
If you would like to have your special event, business meeting, or wedding, at Lafayette’s premier reception venue, please contact Hannah Trahan at 337-371-1076 or by email firstname.lastname@example.org.
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Useful wedding and special event planning information.